AI-assisted buyer guidance based on supplied catalogue material and the methods described below. Sources & content standards
Start with a reference
A catalogue SKU, annotated photograph or drawing gives the factory a concrete starting point. If you choose several SKUs, list a quantity for each and describe any differences in finish or packaging.
Prepare these details
- Product: catalogue SKU or your own drawing, plus dimensions and component requirements.
- Quantity: units per SKU, expected pack count and any intended repeat-order pattern.
- Market: destination country and the sales or display channel.
- Presentation: protective packaging, retail box, labels and artwork.
- Timing: sample and delivery dates you are aiming for; feasibility must be confirmed.
- Documentation: the testing, compliance or audit documents required by your market or customer.
Count frames, retail sets and cartons separately
For a gallery set, list the number of complete sets required and the composition of one set. Ask the factory to confirm how many sets go into a shipping carton. A carton count does not establish the minimum order quantity.
For example, a request for 100 sets with five frames in each set means 500 individual frames. This is an arithmetic example, not a minimum order or a confirmed carton configuration for a Youchuang SKU.
Questions to resolve before a quotation
- What minimum quantity applies to each SKU, finish and packaging combination?
- What does the proposed sample include, and what are its cost and timing?
- Which drawing or sample defines the photo opening, mat, glazing and fittings?
- Which delivery terms, destination charges and quotation validity apply?
For a coordinated range, start with gallery wall frame sets. For artwork or packaging changes, use the custom frame brief.
Keep quotation and approval separate
Agree the final sample and specification before confirming an order. A planning price or indicative quantity is not a quotation. Ask for a current commercial offer with its currency, delivery terms and validity.
Use the enquiry list
Add catalogue references while browsing, then open the enquiry builder. You can review the products, set quantities and prepare a text brief. In this preview, the brief is downloaded or copied locally and is not automatically sent.
Protect useful detail
Use the enquiry to describe the project. Share proprietary drawings or other confidential material only through an agreed channel with the factory.
Make quotation comparisons like for like
Before comparing a price, check that each offer covers the same frame, components and packing. Keep open points visible in the brief so that a supplier can answer them individually.
Swipe across the table to see every column.
| Item | Question to resolve |
|---|---|
| Product version | Which SKU, drawing revision, finish and artwork file does the offer cover? |
| Quantity and price unit | Is the price for one frame, one complete retail set or another defined unit? |
| Included components | Which glazing, mat, backing, fittings, inserts and accessories are included? |
| Packaging and labels | Which protective packing, retail presentation and carton information are included? |
| Sample and production timing | What starts each proposed period, and which approvals are required first? |
| Commercial scope | What currency, delivery terms, charges, payment terms and validity apply? |
Keep the brief and sample record together
Use the catalogue file to record your shortlist, the enquiry template to describe the project, and the sample checklist to record decisions later. These downloads help you prepare information; downloading a file does not send an enquiry or place an order.
For the next stage, read how to document a picture frame sample review.